| Whistleblower
Policy |
 |
POLICY REGARDING
WHISTLEBLOWING
Approved by the Churchill Board of Directors,
November 2, 2005
Revised policy approved November 3, 2008
As a public company with deep roots in
the communities of western Canada, The
Churchill Corporation aspires to conduct
its affairs with honesty and integrity.
As a part of the support for this effort
the Corporation will maintain a system
to receive, retain and address all confidential
submissions by employees and consultants
concerning questionable management and
corporate practices and the potential violation
of any law.
Your
normal channel
for reporting
misconduct
of any nature
is through
your immediate
supervisor.
If you have
attempted to
report through
this channel
and feel that
the response
was not adequate,
or, if you
feel that reporting
the situation
through the
normal channel
would prejudice
your position
or future in
the organization,
you are encouraged
to report through
this "Whistleblower" channel.
THE
CHURCHILL
WHISTLEBLOWER
POLICY
The purpose
of this
Whistleblower
Policy
is to provide
the Corporation's
employees
and consultants
with a
mechanism
by which
they can
raise concerns
free of
any discrimination,
retaliation
or harassment.
Employees
are usually
the first
to know
when something
is going
seriously
wrong.
A culture
of turning
a "blind
eye" to
such problems
means that
the alarm
is not
sounded
and those
in charge
do not
get the
chance
to take
action
before
real damage
is done.
As a result,
the Corporation
supports
the disclosure
of conduct
which constitutes
a violation
of law,
unethical
behaviour
or substantial
mismanagement
of company
resources.
Events
that might
trigger
the use
of this
mechanism
can cover
various
types of
misconduct,
including,
but not
limited
to:
- An
unlawful
act whether
civil
or criminal;
- Breach of an existing Code of Business
Conduct and Ethics;
- Breach of or failure to implement
or comply with any approved policy
of the Corporation;
- Knowingly breaching federal or provincial
laws or regulations;
- Unprofessional conduct or conduct
that is below recognized and established
standards of practice;
- Questionable accounting or auditing
practices;
- Dangerous practice likely to cause
physical harm or damage to any person/property;
- Failure to rectify or take reasonable
steps to report a matter likely to
give rise to a significant and avoidable
cost or loss to the Corporation;
- Abuse of power or authority for any
unauthorized or ulterior purpose; and
- Unfair discrimination in the course
of employment or provision of services.
Therefore, it is the policy of the Corporation
to encourage employees and consultants,
when based on their reasonable belief
they have concerns, or believe that a
potential violation has occurred or is
occurring, to report those concerns (on
an anonymous basis, if employees or consultants
so desire) by e-mailing or otherwise
informing the Corporation's Chairman
of the Board. All reports will be taken
seriously and will be promptly investigated.
The specific action taken in any particular
case will depend on the nature and gravity
of the conduct or circumstances reported.
Where the reported concerns are found
to be accurate, and where a violation
has occurred or is occurring, those matters
will be corrected and, if appropriate,
the persons responsible will be disciplined.
In addition, the Corporation is committed
to providing a work environment in which
employees and consultants, when based
on their reasonable belief they have
concerns, or believe that a potential
violation has occurred or is occurring,
can raise those concerns free of discrimination,
retaliation, threats or harassment. Accordingly,
the Corporation strictly prohibits discrimination,
retaliation, threats or harassment of
any kind against any employee or consultant
who, based on the employee's or consultant's
reasonable belief that such conduct or
practices have occurred or are occurring,
reports that information to the Corporation
in accordance with this Whistleblower
Policy.
In addition, discrimination, retaliation,
threats and harassment are strictly prohibited
against employees or consultants who
file, testify, participate in, or otherwise
assist in a proceeding related to an
alleged violation of Canadian securities
rules or any provision of law relating
to fraud against shareholders.
REPORTING AND
INVESTIGATION
If you believe that a potential violation
has occurred or is occurring, you have
an obligation to immediately report those
facts. Your normal channel for reporting misconduct is through your regular reporting structure.
If you have attempted to report through this channel and feel the response was not adequate or if you feel that reporting through this channel would prejudice your position, you are encouraged to report to the Chairman of the Board, Mr. Albrecht Bellstedt at (403) 678-3736 or whistleblower@churchill-cuq.com.
If you do not feel comfortable discussing it with the Chairman of the Board, you should bring the matter to the attention of the Chairman of the Audit Committee, Mr. Harry King at (604) 266-0134 or governance@churchill-cuq.com.
If you identify yourself, you may then
be requested to document your report
in writing. You may also report your
concerns anonymously. If you have reason
to believe that the Chairman is involved
in these matters, you should report those
facts to the Chairman of the Audit Committee
of the Corporation's Board of Directors.
Upon receiving such reports or complaints,
the Chairman of the Board or the Chairman
of the Audit Committee shall promptly
forward the same to the Chairman of the
appropriate Board Committee who will
oversee and provide direction on the investigation and resolution of the matter.
FINANCIAL AND
ACCOUNTING MATTERS
Employees with concerns regarding Accounting
Matters may report their concerns on
a confidential basis via mail, e-mail
or telephone to the Chairman of the Board
or alternatively to the Chairman of the
Audit Committee.
These procedures relate to employee complaints
in regards to any questionable accounting
or auditing matters including, without
limitation, the following:
- fraud
or deliberate
error
in preparation,
evaluation,
review
or audit
of any
financial
statement
of the
Corporation;
- fraud or deliberate error in the
recording and maintaining of financial
records of the Corporation;
- deficiencies in, or non-compliance
with the Corporation’s internal
financial controls;
- misrepresentation or false statement
to, or by, a senior officer or accountant
regarding a matter contained in the
financial records, financial reports
or audit reports of the Corporation;
or
- deviation from full and fair recording
of expenses and liabilities and reporting
of the Corporation’s financial
condition.
In certain situations, it may be the
failure to act that gives rise to the
concern. Such omissions should also be
reported.
DISCRIMINATION,
RETALIATION OR HARASSMENT
If you believe that you have been subject
to discrimination, retaliation, threats
or harassment for having made a report
under this Policy, you are encouraged
to report through this “Whistleblower” channel.
If you believe that a potential violation
has occurred or is occurring, you must
immediately report those facts to the
Chairman of the Board. If, for any reason,
you do not feel comfortable discussing
the matter with the Chairman of the Board,
you should bring the matter to the attention
of the Chairman of the Audit Committee.
It is imperative that you bring the matter
to the Corporation's attention promptly
so that any concern of discrimination,
retaliation, threats or harassment can
be investigated and addressed promptly
and appropriately.
All reports and complaints under this
Policy will be promptly and thoroughly
investigated, and all information disclosed
during the course of the investigation
will remain confidential, except as necessary
to conduct the investigation and take
any remedial action, in accordance with
applicable law. All employees, consultants
and supervisors have a duty to cooperate
in the investigation of reports of any
potential violations, or of discrimination,
retaliation, threats or harassment resulting
from the reporting or investigation of
such matters.
The amount of contact with the officers
considering the issues and depend on
the nature of the matters raised, the
potential difficulties involved and the
clarity of the information provided.
If necessary, the Corporation will seek
further information from you. The Corporation
will take steps to minimize any difficulties
which you may experience as a result
of raising a concern. The Corporation
accepts that you need to be assured that
the matter has been properly addressed.
Thus, subject to legal constraints, we
will inform you of the outcomes of any
investigation.
The Corporation strictly prohibits any
discrimination, retaliation, threats
or harassment against any person who
reports or who participates in an investigation
of reports or complaints about any potential
violation.
Any complaint that any managers, supervisors,
employees or consultants are involved
in discrimination, retaliation or harassment
in contravention of the Policy shall
be promptly and thoroughly investigated
in accordance with the Corporation's
investigation procedures. If a complaint
of discrimination, retaliation or harassment
is substantiated, appropriate disciplinary
action, up to and including discharge,
will be taken.
RETENTION
OF DOCUMENTS
All documents related to reporting, investigation
and enforcement under this Policy or
of the discrimination, retaliation or
harassment of an employee who made a
complaint or report hereunder, shall
be retained in a confidential and restricted
manner.
COMMITMENT
The Corporation will ensure that substantial
and adequate resources are put into the
investigation of any complaint which
it receives. However, the Corporation
will regard the making of any deliberately
false or malicious allegations by any
employee of the Corporation as a serious
offence which may result in disciplinary
action, up to and including dismissal
for cause.
MODIFICATION
The Board of Directors of the Corporation
can modify this Policy unilaterally at
any time without notice. Modification
may be necessary, among other reasons,
to maintain compliance with federal,
provincial, or local regulations and/or
accommodate organizational changes within
the Corporation.
CONTACTS
Albrecht Bellstedt, Chairman of the Board of Directors
Phone: (403) 678-3736
whistleblower@churchill-cuq.com
Harry King, Chairman of the Audit Committee
Phone: (604) 266-0134
governance@churchill-cuq.com |