Churchill Logo  
 
Governance and Nominating Committee
TERMS OF REFERENCE

The Board of Directors (the "Board") of The Churchill Corporation (the "Corporation") is committed to the maintenance of corporate governance practices. This commitment includes the establishment of an appropriate structure and the maintenance of processes so that Management, the Board and the Corporation’s shareholders communicate and work effectively together, within the regulatory framework, for the enhancement of shareholder value.

Purpose

The Governance and Nominating Committee (the "Committee") shall have a broad responsibility for examining corporate governance practices, including Board practices and performance, and for making recommendations with respect to such matters to the Board. These responsibilities include:
  1. Nominating – Assessing the requirements for membership on the Board; maintaining a roster of candidate Directors; managing the process for nominating candidates for Board and committee membership.
  2. Effectiveness – Assessing and making recommendations regarding Board effectiveness and leading the processes for orientation, evaluation and continuing education of Directors, committee Chairmen and the Chairman of the Board.
  3. Regulatory – Ensuring processes and procedures are in place to achieve timely and appropriate compliance with all public company regulatory requirements; assessing the recommendations of The Toronto Stock Exchange and other regulatory bodies to consider and adopt those recommendations which are appropriate for, and will be of benefit to, the stakeholders of the Corporation.
  4. Governance – Reviewing and monitoring governance practices of the Board and Management with a view to enhancing the Corporation’s performance.

Composition and Operations

  1. The Committee shall be composed entirely of independent Directors within the meaning of National Policy 58-201 - Corporate Governance Guidelines.
  2. The Committee shall be composed and operate in accordance with the Standing Committees of the Board General Terms of Reference.
  3. The Committee shall meet at least twice each year.

Duties and Responsibilities

Subject to the powers and duties of the Board, the Committee has the responsibility:

1. With respect to Board Nomination, to:

  1. Assess the requirements for membership on the Board;
  2. Create a formal and transparent procedure for the appointment of new Directors to the Board;
  3. Maintain a roster of candidate Directors;
  4. Manage the processes involved in assessing the capabilities that will be required by the Board, by maintaining a skill "matrix" of the capabilities of the existing Directors and identifying the gaps to be filled;
  5. Develop recommendations regarding the essential and desired experience and skills for potential Directors, taking into consideration the Board's short-term needs and long-term succession plans;
  6. In consultation with the Chairman of the Board, recommend nominees to the Board for election as Directors of the Corporation; and
  7. In consultation with the Chairman of the Board, recommend committee members and committee chair appointments to the Board for approval.

2. With respect to Board Effectiveness, to:

  1. Develop and periodically update a long-term plan for Board composition and size that takes into consideration the current strengths, skills and experience on the Board, retirement dates and the strategic direction of the Corporation;
  2. Monitor the Board of Directors Orientation and Continuing Education Program, regularly review the effectiveness of the program and, where appropriate, recommend changes to the Board;
  3. Encourage all Directors to continuously update their skills as well as their knowledge of the Corporation and its businesses;
  4. Assess the needs of the Board in terms of the frequency and location of Board and committee meetings, meeting agendas, discussion papers, reports and information, and the conduct of meetings;
  5. Conduct annual review and evaluation of the Board as a whole and individual Directors in accordance with the procedures established by the Board of Directors Evaluation Process;
  6. Review and evaluate on an annual basis the performance of each committee of the Board and its Chairman against the terms of reference and the standards established in the role of the chair, respectively; and
  7. Review the need for, and the performance and suitability of, the committees of the Board.

3. With respect to Board Governance, to:

  1. Provide a forum for all Directors to express their views and concerns regarding the operation of the Corporation, independent of management and the full Board;
  2. Review the Corporation’s structures and procedures to ensure the Board is able to, and in fact does, function independently of management;
  3. Ensure there is a system that enables a committee or Director to engage separate independent counsel in appropriate circumstances, at the Corporation's expense, and be responsible for the ongoing administration of such a system;
  4. Review on an annual basis the Director Code of Ethics (the "Code") and, where appropriate, recommend revisions to the Board;
  5. Review and where appropriate, recommend any changes to, the Whistleblower Policy, the Code of Business Conduct and Ethics Policy, the Disclosure Committee Mandate and the Insider Trading Policy, to the Board;
  6. Monitor compliance with the Code and regularly report to the Board, including the status of complaints received and investigations launched;
  7. Review on an annual basis and recommend for the Board's approval, a Directors Manual outlining the policies and procedures by which the Board operates and the mandate and terms of reference for the Board, the Chairman of the Board, each of the committees of the Board and the President and Chief Executive Officer of the Corporation;
  8. As required the Committee will provide guidance to Management in its review of strategic alternatives;
  9. Recommend to the Board any reports on corporate governance that may be required or considered advisable; and
  10. At the request of the Chairman of the Board or the Board, undertake such other corporate governance initiatives, as may be necessary or desirable to contribute to the success of the Corporation.

4. With respect to Regulatory Requirements, to:

  1. Consider developments in the area of corporate governance and any other matters which would assist the Board in meeting its corporate governance responsibilities and consider adherence to any corporate governance guidelines established by relevant regulatory bodies where appropriate;
  2. Review and monitor the Policy Regarding Disclosure and Confidentiality of the Corporation and make recommendations to the Board with respect thereto; and
  3. Review and recommend for the Board's approval the annual corporate governance disclosure of the Corporation in the Corporation's public disclosure documents prior to their publication.

Authority

The Committee may engage and compensate any outside advisor, at the Corporation's expense that it determines necessary to permit it to carry out its duties.

Board Review Date
Action
March 16, 2006 Initial Adoption
February 20, 2008 Revised and affirmed
December 9, 2009 Revised and affirmed

 

Last updated March 8, 2010 | Site Map | The Churchill Corporation. All rights reserved.